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Design And Implementation Of An Automated Inventory Control System For A Manufacturing Organization
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(n) Obligations
 Management: To become an efficient, technology – driven, stakeholder – oriented and pro-active partner in facilitating the transportation and distribution of petroleum products nation – wide.
Also in discharging its functions, the Board shall provide a conducive work environment. Staff and Stakeholders shall respect the right of all Nigerians to quality service which would engender development.
 Staff: They are expected to exhibit high level of dedication to their job, hard work, honesty and transparency.
 Customers: Marketers are expected to submit genuine claims for reimbursement and should be within the agreed period of six months to enable the board keep to its set objectives.
On the part of third-party, a company must be registered with the board. Contractors should operate based on the contractual agreement entered into with the board. They are expected to provide quality service.
 Nigerian Public:Prompt, reasonable, honest and transparent in making any demands on us or in benefiting from any of the service(s) we provide
1.2 STATEMENT OF THE PROBLEM
The Petroleum Equilisation Fund (Management) Board PEF(m)B is to an extent manually operated and reveals a number of problems.
ï¶ The recording of sales and cash received are done manually on a book that appears rough, thus the books are exposed to physical damage, information can be lost and dust particles are accumulated.
ï¶ The long list supply order waiting to be attended to on daily basis.
ï¶ The control system is time consuming, less accurate and less efficient and the environment is not user friendly.
ï¶ Inaccuracies often ensue from human error.
The manually system is quite tedious and can be reduced or eliminated with the introduction of the proposed system.
1.3 SIGNIFICANCE OF THE STUDY
The study is primarily aimed at increasing efficiency in operation, reducing maintenance and running cost, monitoring the supply of goods and its distribution and increase profit in the Petroleum Equilisation Fund (Management) Board PEF(M)B by introducing an automated inventory control system.
1.4 OBJECTIVES OF THE STUDY
The main objective of the study is to develop an automated Inventory Control System Petroleum Equilisation Fund (Management) Board. While other subsidiary objectives include:
I. To provides total asset visibility.
II. To ensure the reduction inventory stocking levels giving full inventory history
III. To reduces lead time, shelf space, and errors due to damage, fatigue of staff and overall cost of operations.
IV. To facilitates ―just in time‖ deliveries
V. To provides higher level security as the system would be pass worded to prevent unauthorized access.
VI. To shortens cross docking time and spends up sort/ pick up rate.
VII. To helps the management plan, monitor, optimize resources and ascertain their financial position at any time.
1.5 SCOPE OF THE STUDY
The scope of this study covers the Petroleum Equilisation Fund (Management) board as whole, and its customers which include retailers, distributors and the general public.
1.6 LIMITATIONS AND CONSTRAINTS OF THE STUDY
No authority to give bridging approval, but reimburse marketers for bridged products Central Bank of Nigeria’s policy/processes as it affects payment of claims and third party payments.
Checkmating the activities of marketers. Surveillance and control/ pricing control. Non payment of Bridging and NTA allowance by marketers as at when due.
Delays in remittance of Bridging allowance due to reconciliation process between the Board and PPMC.
Lack of up to date of reconciliation of Major Marketers lifting’s and activities as at when due.
1.7 DEFINITION OF BASIC CONEPTS
 Automation: this is the use technology or computers to control and process data reducing the need for human intervention.
 Database: this refers to a large store of related data on a computer that user can access and modify.
 Password: this is a secret code that must be entered into a computer to enable access to its applications. it is made up of numbers, letters, special characters or a combination of any of the above categories.
 Inventory control system: a list of orders to be filled prompts workers to pick the necessary items and provides them packaging and shipping information.
 Computerization: this is the conversion of a manually operated system to a controlled, organized and automated system.
 Research: a careful study of a subject to discover facts, establish a theory or develop a plan of action based on the facts discovered.
 System: A set of computer components functioning together.
 Technology: the study of techniques of mobilizing resources such as information for accomplishing objectives that benefit man and his environment .
 Software: A computer program or set of instructions that direct a computer to perform processing functions.
 Information System: A collection of producers, people, instructions and equipments to produce information in a useful form.
 Processing: This is dealing with something according to an established procedure.
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