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Record Management Of Archival Material
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Use of Archival Materials
It
is not doubtful that many, including the educated ones, do not know
what archives are and their values, let alone making use of them.
The
concept of “users of archives†used to describe persons or categories
of persons, institutions who benefit from the use of archival facilities
or materials. The use of archival materials and services has been noted
as the greatest recognition of the indispensability of history and of
valuables.
The use of archives in their entirely, reflects not only
the growth and functioning of a government but also the development of a
nation. No people can therefore be deemed masters of their own history
until their public records are gathered. The care which a nation devotes
to the preservation and use of archives, serves as a true measure of
the degree of civilization to which it has attained. Apart from their
basic use, archives have additional value; they contain informational
data which helps the users to develop complete knowledge and
appreciation of the significance of historical events and records. In
every society archives constitutes an unsurpassed Sources for research
on virtually every aspect of human existence, past or present, regarding
which record has been created and maintained.
It is in the area of
establishing complete intellectual knowledge of archival materials for
the purpose of contributing significantly to the need which modern
information science and technology demand that make the use of archives
services in Nigeria very important. Archives services are not limited to
the literates alone, even traders do visit archives from time to times
to find out one thing or the other. It is in this connection that
Adeniran noted that “all the collections in the archives are for the use
of researchers and other information seekersâ€. All professionals like
lawyers, politicians, civil servants, businessmen, community elders, and
traditional rulers, lecturers, medical professionals, historians, etc
make use of them, so also do the research students in Nigeria. Users of
archives use archival materials/information as a medium of interaction
and users of all levels are afforded the opportunity to interact with
other scholars either in imaginary world or portrayed in collection or
in the real world as they gather and share experienced in the archives.
The foal identification also influences the extent archival users use
the archival collection of their institution and this is for the fact
that every use of data or information is goal oriented. It must aim at
solving a problem or enhancing a better understanding of an already know
situation. The purpose of seeking information is centralized to its
demand and use. The use of records in Nigerian archives is not
restricted to certain categories of people neither does it discriminate
against sex, age, education or tribe. It is open to all to make use of.
1.1 BACKGROUND STUDY OF IMO STATE ARCHIVE OWERRI
It
was established under law No. 5 1981 with a total number of 12 staff.
The department is charges with the responsibility of taking of all
records and documents belonging to Imo State and to make such
record/documents available for public consultations. It is also the
preoccupation of the archives to protect the national/state records from
destruction or theft. To make effective performance, the organization
is divided into sections/divisions.
These are as follows:
i. Repository section/conservation section
ii. Acquisition section
iii. Search room
iv. Documentations section
v. Administration section
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ABSRACT - [ Total Page(s): 1 ]This work is aimed at identifying the records management of Archival materials. The purpose of this work is designed to identify the various records management of Archival materials in the management of the Imo State Archives Owerri and to find out the causes of records deterioration and its solution. The data used for the research were collected by the use of questionnaire and interview method supplemented by literature search by the researcher, frequency/percentage tables were used for data pr ... Continue reading---
